Delegating effectively

29 October 2012

Managers who don’t delegate put their personal success in jeopardy as much as they do their company’s success. Delegation is an essential productivity skill that should be embraced by leaders at every level of your company in Dubai. Delegate outcomes and not just tasks for business growth.

But because not everyone is comfortable with the thought of delegating responsibility out to their team, here are five simple tips on how to take the plunge.

dilbert delegation
Delegation the Dilbert way.

Plan ahead

This is true for those who are experienced at delegating, as well as newbies to the business of getting others to work on a project with you. Before you get everyone around the table, think about what the end goal is, how best to get there, and who best to employ in different aspects of the project.

Pick the team for the project           

Avoid the temptation to work only with people you get on well with in the office. Look carefully at everyone’s abilities and see who is best placed to work on each project based on those abilities. You’ll find some people are more adept at planning, others more creative. Discovering people’s core skills will make the team better and, by extension, should improve the quality of the project as a whole.

Have regular meetings

Unless there is an exceptionally tight deadline that demands daily meetings, a weekly catch up will keep you up to date with all aspects of the project. These meetings also provide a space for people to ask you questions, especially during the early stages of a project when your team will be looking to you to outline their roles.

Have a clear goal

From the outset, make sure everyone on the team knows what the goal is of the project. Even on a small one, or with someone who has a quite minor role, if everyone knows how their contribution helps to achieve the goal, they will have a greater sense of involvement in the process.

Reward good progress

As important as regular meetings, is the acknowledgement that someone has done well. Recognising and praising individuals during a project keeps morale up and ensures that people don’t start to feel that their hard work is not being seen. A simple ‘thank you, you’re doing a great job.’ can be a very effective way to motivate your team, especially when they’ve been putting in extra hours to keep the project on course.

When you are used to making all the decisions and auctioning everything, letting go and allowing others to have a hand in your projects isn’t necessarily easily. Yet as projects become larger, it becomes impossible for one person alone to control every aspect of it. And, it won’t help the project progress either.

For those unused to delegating, it is best to start small. Find a short project and apply the five simple steps outlined to begin your journey into delegating.

Once you’ve done it on a small project, you can start applying it to the larger ones. You’ll not only be helping your company grow in Dubai, but you’ll experience how delegating tasks can make you a better leader.

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